PPi Technologies Group
Built by Mars Vision Productions · your AI concierge
PPi Technologies Group · Sarasota

PPiTG AI HQ

Where PPi's AI tools live. Less paperwork for the techs, faster invoicing for the office, and one address for everything we build next.

Open the Service Portal See the tools

Tools

Each card leads with what it does for PPi and the number it moves. Tap Details for how it works.

Live

Service Portal

Job done to packet in the office the same day — not the following week. Invoices go out while the visit is still fresh.

Measured live:days from the last day on site to the packet reaching management, per tech and per job.
Details

The paper service packet, on the tech's phone. Customer sheet, timesheet, service report and expenses are dictated on site; photos and receipts ride along; overtime, per diem and mileage are figured automatically; the customer and management PDFs are emailed on submit.

Management sees every open job on one screen, colour-coded by how long it's been sitting, approves or sends back with a note, and the portal chases late packets by itself every week.

Voice entryAI report clean-upReceipt scanOT / holiday rulesManagement dashboard7-day reminders
How it's measuredEvery packet records the last labor or travel date and the submit date. The gap between them, averaged by month, is the number — and it's compared against how long paper packets used to take.
app.ppitgaihq.com → 📱 On your phone: open it in Safari or Chrome, then Add to Home Screen.
Management

Sales Dashboard

Pipeline, quotes and wins in one view — built on the sales team's own tracking, not a replacement for it.

Moves:time from quote to close, and how much of the pipeline is visible without asking.
Details

Takes the spreadsheet the sales team already keeps and turns it into a live board: open quotes by stage, machines by customer, what closed this month, what's gone quiet. Numbers stay inside management — this page never shows them.

AccessManagement login only. Sales staff see their own accounts.
Coming soon

Parts Lookup

The right part number from the job site in under a minute — no call back to the shop, no waiting on a drawing.

Target:minutes per lookup, and parts calls into the office per week.
Details

A tech types or says the machine, serial and what's worn — "SN FBM-300, seal jaw heater" — and gets the part number, the drawing page and whether it's on the shelf in Sarasota. Straight from PPi's parts books and stock list.

How it's measuredLookups per week and time-to-answer, logged by the tool; compared with the parts calls the office fields today.
Coming soon

Service Request Intake

A customer's machine problem becomes a job on the board in minutes, with the machine, serial and contact already filled in.

Target:hours from customer request to a tech assigned.
Details

A simple form the customer (or a PPi salesperson) fills from a phone: which machine, what it's doing, a photo or short clip. It lands on the management dashboard as a new service call and pre-fills the tech's packet, so nobody re-types the customer sheet.

How it's measuredRequest time-stamp to assignment time-stamp, both recorded by the portal.
Coming soon

Preventive Maintenance

Every installed machine on a service interval — PPi knows who's due this month before the customer calls with a breakdown.

Target:PM visits scheduled per month, and emergency calls avoided.
Details

Builds the machine list from the service reports already coming through the portal, sets an interval per model, and gives management a monthly "due for service" list. Customers get a reminder from PPi, not a surprise.

How it's measuredPM jobs created and completed per month versus emergency service calls — both visible in the portal.
Coming soon

Customer Report Archive

Every machine's service history in the tech's pocket before they walk in — what was fixed last time, and what was left open.

Target:repeat-visit prep time, and first-visit fixes.
Details

Searchable by customer, machine, serial and date. Every submitted service report from the portal files itself here automatically; older paper reports can be scanned in. Ask it "what have we done on the Masters Gallery FBM-300?" and get the answer, not a folder.

How it's measuredSearches before a visit, and the share of visits closed on the first trip.
Your idea

Something we haven't thought of?

The best tools on this page will come from the people doing the work. What eats your time every week?

Goes straight to Mars Vision. Ideas that ship get a card on this page with your name on it.

What the tools are saving PPi — measured every quarter, in numbers PPi can check.

Every quarter we sit down with management and go over what these tools actually did for PPi — real numbers from the tools themselves, not a guess. How fast a service call went from the tech's last day on site to an invoice out the door. How many hours and expense dollars got captured without anybody retyping a timesheet. How many late packets got chased by the system instead of by a phone call. How much of the sales picture you could see at a glance instead of asking around.

Then we talk about what's next. Imagine a customer's breakdown landing on your board before they've hung up the phone. A tech walking in already knowing what was fixed last time. The part number on screen in under a minute, and the PM visit on the calendar before anyone calls in a panic. Every one of those is a number we'll put in front of you — built and kept running for PPi by your AI concierge at Mars Vision. You just tell us which one matters most.

Built for the field

Everything here is designed phone-first for technicians on site, with a wider view for the office.

PPi's data, PPi's logins

Each tool uses PPi accounts. Technicians see their own work; management sees everything.

Built from your feedback

The Service Portal came out of management's feedback sessions. The next tools will, too.